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Administrative Assistant

Location: 

Guaynabo, PR, US

Req ID:  1503
Job Type: 

We are a global team of 6000 visionaries, doers, and makers. Our portfolio of over 25 brands touches lives in more than 50 countries. Together, we reimagine good mornings and endless summers, beauty and bonding, confidence and determination.

 

 

Position Summary

Guarantee the properly Facilities Development and the Administrative support processes in Puerto Rico´s office.

Provide functional and administrative support to Human Resources and Commercial Area, backing welfare initiatives and activities in Puerto Rico.

 

Universal Accountabilities

  • Guarantee the properly facilities development and the administrative support processes (reception, cleaning services, maintenance, delivering, among others) ensuring he optimal working environment for Puerto Rico office
  • Ensure the occupational safety and well-being of the office employees, ensuring compliance with health and safety regulations
  • In Charge of the covenant signed between the travel agency and Edgewell to guarantee the Travel and Expensive Policies.
  • Handle the issuing and purchasing air tickets process, for all Puerto Rico employees and external employees to the company.
  • Provide logistical support in the activities’ s execution programmed by Human Resources and Commercial area.
  • Responsible for generating purchase orders for administrative services in Puerto Rico's office

 

Specific Accountabilities

  • In Charge of the reception office tasks: receive and transfers calls to the different areas of the company, attend internal and external visitor and direct them appropriately, ensure reception area is tidy and presentable, greet and welcome visitors and new employees.
  • Receive, sort and distribute daily mail and deliveries in accordance with company procedures
  • Coordinate delivery activities procedures.
  • Order front office and kitchen supplies and keep inventory of stocks.
  • Coordinate the repair minor malfunctions in office equipment
  • Coordinate office and parking space allocation
  • Conduct market research and compare costs and benefits when evaluating new vendors

 

Required Skills and Experience

  • Bachelor’s degree in business administration or related.
  • 3 years’ experience in this position in multinational companies.
  • Good to build win-win Relationships
  • Facilities management knowledge

 

 Preferred Skills and Experience

  • Analytical skills, communication and effective presentations.
  • Ability to be resourceful and proactive when issues arise
  • Customer service attitude
  • Well-organized and able to prioritize multiple issues

Edgewell is an equal opportunity employer, and we prohibit discrimination based on age, color, disability, marital or parental status, national origin, race, religion, sex, sexual orientation, gender identity, veteran status or any other legally protected status in accordance with applicable federal, state and local laws.